Information for Contractors
Background:
Technical and Research Committee:
This committee is made up of Project Watershed Board Members, Contractors, DFO representatives and other interested parties. We often contract with professionals to coordinate projects that our society manages. Below is a set of policies that relate directly to our business association with contractors that we employ.
Policies governing our associations beginning 2015:
Without limiting the policies regarding contractors, Project Watershed will implement the following global policies:
- Consultants/contractors that are hired by Project Watershed to undertake projects will have a contract that specifies the project scope of work including deliverables, timelines, milestones and budget. There will be an expectation for follow-up appearances by the contractor when the work is presented publically i.e.; AGM, workshops etc.
- Project Watershed reserves the right to tender project work. The lowest bid may not necessarily be awarded the contract; the successful candidate will represent a combination of price and quality.
- Invoices will be standardized in terms of what a contractor needs to include. For example the hourly rate, number of hours and some details around what they did and when
- Some contracts may be negotiated at a ‘fixed price’ rather than an hourly rate.
- Payments must be authorized by the Project Watershed coordinator responsible for the project. Any payments over $2,000 must have a second approval by the Board Director responsible for the project.
Types of contractors (some examples):
- Registered professional biologists
- Professional Agrologists
- Community Archaeologists
- Hydrological engineers
- GIS mapping contractors
- High School and University summer Interns
- University Graduate Students
Preparation of proposals for competitive grants:
Any contractor who wishes to become associated with one or more of our restoration or outreach projects is welcome to work with Board Directors and Project Watershed staff to prepare competitive grants as a volunteer. Generally, the contractor collaborating in the writing of the proposal has an expectation of being contracted by Project Watershed pending successful funding of the proposal. Our current general policy is that we do not pay for the writing of a competitive grant which by its nature is uncertain of success. Payment for contracted work can be expected in 15-30 days upon submission of invoices.
Strategic Projects 2015 – 2020:
- NAPECA – Blue Carbon 2015-2016
- Eelgrass and bull Kelp plantings – 2015
- Saltmarsh shoreline restoration 2015–
- Keeping it Living Estuary outreach and educational programs and events
- Air Park Lagoon Breach – 2015-2016
- Field Saw Mill Restoration 2015-2020
For specific information contact PW office or specific Board members.